Vision of Rotary E-Club of District 3292-Nepal
“To reach out to needy communities and provide humanitarian service through participation of young professionals and promotion of Rotary ideals”
Strategic Plan 2017-20 of Rotary E-Club of District 3292-Nepal for 3 years
Following are Strategic Priorities of the Club:
Strategic Priority 1: Humanitarian Service Projects
– Projects on 6 Focus Areas of the Rotary
– Support to District with meaningful service projects
– Support to Eradicate Polio
– Emphasize on vocational service
– Focus on New Generations program
– Long term projects considering sustainability and mass benefit
– Execute service/humanitarian projects by applying District Grant & Global Grant
– Collaboration and connection with other organizations
Strategic Priority 2: Contribution to The Rotary Foundation
– Educate the club members on the significance of The Rotary Foundation
– Increase the number of club members contributing The Rotary Foundation through Every Year Every Rotarian, Rotary Foundation Sustaining Member and Paul Harris Fellow
– Promotion of The Rotary Foundation and its focus areas
– Participate and support to The Rotary Foundation Programs
Strategic Priority 3: Promotion of Rotary and its ideals
– Enhance club’s public image
– Publicize action oriented service
– Promote core values of Rotary
– Establish a pleasant relation with local media
– Build links with other community organizations
Strategic Priority 4: Membership Development & Extension
– Increase membership base from diverse backgrounds and professions
– Ensure 100% retention of membership
– Encourage club members to participate in a variety of service projects
– Develop leaders and encourage leadership beyond club level
– Educate and create awareness among the club members
Strategic Priority 5: Effective Club Administration
– Conduct effective club regular meetings, board meetings and committee meetings
– Organize club activities in effective way
– Formulation of club documents for smooth club operation
– Ensure proper and timely communication among club members
– Organize regular social events to promote fellowship
– Encourage club members for regular attendance and active participation
– Effective financial management
Objectives and action plans for the Year 2017-18
Based on Strategic Plan, the Club will have 6 major objectives for the Rotary Year 2017-18.
- Conducting Service Projects
As the club has entered into 5th year of charter, the focus will be in conducting meaningful Service Projects considering long term impact and sustainability. The projects will be undertaken after identifying the need of the communities and also focusing on 6 focus areas of Rotary Foundation and district goals.
The proposed activities for the year are:
– Distribution of scholarships and necessary supports to needy students of government school under Laxmi Hada Memorial Scholarship project to 30 Students.
– Start “Adopt A School” project and initiate with Providing Clean Water, Scholarship, Hand Wash, Tree Plantation, Library at Shree Bhanodaya Primary school, Sano Gau Lalitpur.
– Program Related to Protecting Environment, Preventive Diseases, Growing Local Economies
– Health Camp at Dalsinge Kavre
– Joint alliance with Rotary E-Club of District 3300, Singapore in “Gift of Sight”
– Joint Alliance with Rotary Club of Nancy, France in Skill Birth Kit Training
- Contribution to The Rotary Foundation
The club has following objectives to contribute to The Rotary Foundation and participate in TRF related programs/activities
– Contribution to Annual Fund: 1 PHF fellow & 1 Multiple PHF
– Club members to contribute TRF through Every Year Every Rotarian- 3 Nos $ 100 Each
– $200 contribution to Polio Plus Fund
– Participate in District Grant Management Seminar and District Rotary Foundation Seminar and supervision of Polio Camps during National Immunization days.
– Promote activities of The Rotary Foundation and it’s objectives
- Promotion of Rotary and E-Club
In order to promote and increase awareness of Rotary and it’s activities in the community, the club shall work on with following objectives:
– Promote Rotary in Community with Hoarding Board or Signage or Wall Paint.
– Publication of quarterly E-Newsletter and circulate the same to Rotary District Officials, national and international Rotary clubs.
– Promote club activities through extensive use of Facebook and club website.
– Promote Club Activities through Video presentation of Service Projects
– Issue press releases to local media featuring club service projects and other programs
– Invite local media persons to club meetings and activities
– Print Club T-Shirt And Rotarian In Action Jacket
– Presentation among young professionals and youth organizations in order to attract membership along with promotion of Rotary.
– News coverage of club projects/activities in newspapers/magazines.
- Membership Development and Extension
The club will have following objectives:
– Induct 3 additional members at the end of this year.
– 100% membership retention
– Conduct at least 2 orientation programs for proposed new members.
– Conducting Classification survey.
– To develop a Member Information Kit to provide information of Rotary, its activities and Rotary E-Club Through “DO You KNOW?
– Organize a club training program or interactive session for club members for providing & enhancing Rotary Knowledge.
- Youth Service and RI Programs
– Organize one Leadership Development Training program for Youths & Rotaract/Interact Club members with Rotaract Club of Kathmandu Metropolis and Rotaract Club of Patan.
– Co-hosting RYLA Program
– Sponsor at least 2 youths to participate in RYLA events to be organized within this year.
– Supporting ACT Asia 2017 (Interact Club)
– Youth Mentor-ship to 8 New young Professionals
– Youth Exchange program with International Club
– Celebrating Rotaract Week through various activities
– Sponsoring Interact Club
6: Effective Club Administration
– Conduct 4 Club Assemblies, 1 DG Visit, 12 BOD Meeting, 12 Regular meetings (Physical), Online Meetings and committee meetings
– Helping all club members in registering www.myrotary.org
– 2 Joint Meeting with Zone 9 or Other Clubs
– Conducting Classification Talk, Talk Program, Interaction Program and Workshop
– Fellowship Program during Family Month, Rotary Birthday, Chartered Day and Club members Birthday/Anniversary
– Ensure proper and timely communication among club members through Communication Flow Chart
– Encourage 24 out of 30 club members for regular attendance and active participation through various activities
– Effective financial management, Budget Presentation & Ensuring Timely Audit Report.
Objectives and action plans for the Year 2014-15
Based on Strategic Plan, the Club will have 4 major objectives for the Rotary Year 2014-15.
- Conducting Service Projects
As the club has entered into second year of charter, the focus will be in conducting meaningful Service Projects considering long term impact and sustainability. The projects will be undertaken after identifying the need of the communities and also focusing on 6 focus areas of Rotary Foundation and district goals.
The proposed activities for the year are:
– Distribution of scholarships and necessary supports to needy students of government school under Laxmi Hada Memorial Scholarship project. The project shall be initiated with the distribution of scholarships for the students residing at Disabled Service Association, Bungmati, Lalitpur. Other schools & students will also be indentified during the year.
– Start “Adopt A School” project and initiate with a setting up of one Library at one government school. The school will be indentified in due of course time, but not later than December 2014.
– Organize at least 4 numbers of Life Skill Camps for government school students
– Organize one Leadership Development Training program for Youths & Rotaract/Interact Club members
– Sponsor at least 2 youths to participate in National and International RYLA events to be organized within this year.
- Contribution to The Rotary Foundation
The club has following objectives to contribute to The Rotary Foundation and participate in TRF related programs/activities
– Contribution to Annual Fund: 5 members for Rotary Foundation Sustaining Members
– Club members to contribute TRF through Every Year Every Rotarian
– $200 contribution to Polio Plus Fund
– Participate in District Grant Management Seminar and District Rotary Foundation Seminar and supervision of Polio Camps during National Immunization days.
– Promote activities of The Rotary Foundation and it’s objectives
- Promotion of Rotary and E-Club
In order to promote and increase awareness of Rotary and it’s activities in the community, the club shall work on with following objectives:
– Publication of quarterly E-Newsletter and circulate the same to Rotary District Officials, national and international Rotary clubs.
– Promote club activities through extensive use of Facebook and club website.
– Issue press releases to local media featuring club service projects and other programs
– Invite local media persons to club meetings and activities
– Print Club T-Shirt
– Presentation among young professionals and youth organizations in order to attract membership along with promotion of Rotary.
– News coverage of club projects/activities in newspapers/magazines.
- Membership Development and Extension
The club will have following objectives:
– Induct 5 additional members at the end of this year.
– 100% membership retention
– Conduct at least 2 orientation programs for proposed new members. The first program will during the month of August 2014 and second program during the month of February 2015.
– Induction of new members during the month of August to mark Membership Extension and Development Month and during the month of February 2015.
– To develop a Member Information Kit to provide information of Rotary, its activities and Rotary E-Club.
– Organize a club training program or interactive session during the month of January for club members for providing & enhancing Rotary Knowledge.
ROTARY E-CLUB OF DISTRICT 3292, NEPAL
ANNUAL PLANS/CLUB ACTIVITIES FOR 2014-15
| MONTH & DATE | CLUB ACTIVITY PROPOSED | REMARKS |
| July | ||
| First week | 2nd Club Installation Ceremony | |
| 5th July, Saturday | Regular meeting no. 44 online | |
| 12th July, Saturday | Regular meeting no. 45 online | |
| 17th July, Saturday | Regular meeting no. 46 online | |
| 26th July, Saturday | Regular meeting no. 47 online | |
| 27th July, Sunday | First Board Meeting in physical presence | |
| August | ||
| 2nd August, Saturday | Regular meeting no. 48 online | |
| 3rd August, Sunday | 2nd Board meeting online | |
| 2nd Week | Orientation program for new members | |
| 2nd Week | Visit to Disabled Service Association at Bungmati for start of Scholarship project | |
| 9th August, Saturday | Regular meeting no. 49 online | |
| 16th August, Saturday | Regular meeting no. 50 in physical presence | |
| 16th August, Saturday | 2nd Club Assembly | During 50th meeting of the club |
| 16th August, Saturday | Induction of new members | During 50th meeting of the club |
| 23rd August, Saturday | Regular meeting no. 51 online | |
| 30th August, Saturday | Regular meeting no. 52 online | |
| As scheduled by Rotary District Office | Participation in District Membership Development Seminar | |
| September | ||
| 6th September, Saturday | Regular meeting no. 53 online | |
| 7th September, Sunday | 3rd Board meeting in physical presence | |
| 13th September, Saturday | Regular meeting no. 54 in physical presence | Talk show by a guest speaker |
| 20th September, Saturday | Regular meeting no. 55 online | |
| 27th September, Saturday | Regular meeting no. 56 online | |
| During the month | Participation in any programs scheduled by Rotary District | |
| 3rd Week | Organizing a program in order to mark New Generations month of September | Exact nature of program to be decided |
| October | ||
| 4th October, Saturday | Regular meeting no. 57 online | |
| 5th October, Sunday | 4th Board meeting online | |
| 11th October, Saturday | Regular meeting no. 58 online | |
| 18th October, Saturday | Regular meeting no. 59 in physical presence | Talk show by a guest speaker |
| 25th October, Saturday | Regular meeting no. 60 online | |
| During the month | Participation in any programs scheduled by Rotary District | |
| November | ||
| 1st November, Saturday | Regular meeting no. 61 online | |
| 2nd November, Sunday | 5th Board meeting in physical presence | |
| 8th November, Saturday | Regular meeting on. 62 in physical presence | |
| 8th November, Saturday | 3rd Club Assembly | |
| 15th November, Saturday | Regular meeting no. 63 online | |
| 22nd November, Saturday | Regular meeting no. 64 online | |
| 27th November, Thursday | Regular meeting no. 65 in physical presence | |
| District Governor’s Official Visit | ||
| 4th Club Assembly | During DG Visit | |
| During the month | Participation in any programs scheduled by Rotary District | |
| December | ||
| 6th December, Saturday | Regular meeting no. 66 online | |
| 7th December, Sunday | 6th Board Meeting online | |
| 13th December, Saturday | Annual Meeting and Family Month Celebration with fellowship gathering | |
| 20th December, Saturday | Regular meeting no. 67 online | |
| 27th December, Saturday | Regular meeting no. 68 in physical presence | Talk show by a guest speaker |
| During the month | Participation in any programs scheduled by Rotary District | |
| During the month | Nomination call and Finalization of new Board for Rotary Year 2015-16 | By the end of the month |
| January | ||
| 3rd January, Saturday | Regular meeting no. 69 online | |
| 4th January, Sunday | 7th Board meeting in physical presence | |
| 10th January, Saturday | Regular meeting no. 70 online | |
| 17th January, Saturday | Regular meeting no. 71 online | |
| 17th January, Saturday | 2nd Bar camp program | Jointly with Rotaract District Committee |
| 24th January, Saturday | Regular meeting no. 72 in physical presence | |
| 24th January, Saturday | 5th Club Assembly | During regular meeting no. 72 |
| 24th January, Saturday | Interactive program for club members on Rotary, The Rotary Foundation and its activities | To mark the Rotary Awareness month of January |
| 31st January, Saturday | Regular meeting no. 73 online | |
| During the month | Participation in any programs scheduled by Rotary District | |
| February | ||
| 1st February, Sunday | 8th Board Meeting online | |
| 7th February, Saturday | Regular meeting no. 74 online | |
| 7th & 8th February | Participation in South Asia Rotary Peace Conference | |
| 14th February, Saturday | Regular meeting no. 75 online | |
| 21st February, Saturday | Regular meeting no. 76 in physical presence | Talk show by a international guest speaker and joint meeting with another Rotary Club |
| 28th February, Saturday | Regular meeting no. 77 online | |
| 27th February to 1st March | Participation in Rotary District Conference at Chitwan | |
| March | ||
| 7th March, Saturday | Regular meeting no. 78 online | |
| 8th March, Sunday | 9th Board Meeting in physical presence | |
| 14th March, Saturday | Regular meeting no. 79 online | |
| 14th March & 15th March | Life Skill Camp/Leadership Development training for youths | Jointly with one Rotaract Club |
| 21st March, Saturday | Regular meeting no. 80 online | |
| 28th March, Saturday | Regular meeting no. 81 in physical presence | Talk show by a guest speaker |
| 27th to 28th March | Participation in President Elect Training Seminar | To be participated by President Elect Rtn. Tonil Maharjan |
| April | ||
| 4th April, Saturday | Regular meeting no. 82 online | |
| 4th April, Saturday | 3rd Bar Camp | Jointly with Rotaract District Committee |
| 5th April, Sunday | 10th Board Meeting online | |
| 6th April, Monday | Participation in Rotary Journo Award | To be organized by Rotary District |
| 11th April, Saturday | Regular meeting no. 83 online | |
| 18th April, Saturday | Regular meeting no. 84 online | |
| 18th April, Saturday | A musical event or charity show for club fund raising | |
| 25th April, Saturday | Regular meeting no. 85 in physical presence | |
| 25th April, Saturday | 6th Club Assembly | During regular meeting no. 85 |
| May | ||
| 2nd May, Saturday | Regular meeting no. 86 online | |
| 3rd May, Sunday | 11th Board Meeting in physical presence | |
| 9th May, Saturday | Regular meeting no. 87 online | |
| 9th May, Saturday | Participation in District Training Assembly | |
| 16th May, Saturday | Regular meeting no. 88 in physical presence | Talk show by a guest speaker |
| 23rd May, Saturday | Regular meeting no. 89 online | |
| 30th May, Saturday | Regular meeting no. 90 online | |
| 31st May, Saturday | Celebration of Charter Night | Fellowship gathering and Recognition to club members |
| June | ||
| 6th June, Saturday | Regular meeting no. 91 online | |
| 6th June, Saturday | Tree Plantation Program in a community forest | To mark the World Environment Day and in support of Billion Tree Campaign |
| 7th June, Sunday | 12th Board Meeting online | |
| 13th June, Saturday | Regular meeting no. 92 in physical presence | |
| 13th June, Saturday | 1st Club Assembly for Rotary Year 2015-16 | During regular meeting no. 92 |
| 20th June, Saturday | Regular meeting no. 93 online | |
| 20th June, Saturday | 4th Bar Camp | Jointly with Rotaract District Committee |
| 27th June, Saturday | Participation in District Award Ceremony | To be organized by Rotary District |
| 30th June, Tuesday | Regular meeting no. 94 in physical presence | |
| 30th June, Tuesday | Club Installation Ceremony | During regular meeting no. 94 |
Note: The Club will also participate in various programs (District Leadership Seminar, District Rotary Foundation Seminar, Grant Management Seminar ) as scheduled by Rotary District 3292.
